The Office of the Registrar is the unit of the University which is responsible for all operational matters pertaining to student application, student admission, selection, placement, registration, academic status determination, giving alumni services and keep academic records of both active students and graduates.
The Office of the University Registrar shall:
- Prepare the academic calendar of the University each year in consultation with the college/school/institute, the Vice President for Research and Technology Transfer &Linkage, the Vice President for Academic Affairs and submit to the Senate for approval;
- Ensure that pertinent laws, this Legislation, directives of the Senate and its committees and guidelines on students (admission, registration, graduation,) and curricula (courses, credit requirements, etc.) are equitably observed;
- Maintain up-to-date records on programs of study of the University;
- Create and maintain up-to-date, confidential, private, safe, and permanent records of all students, including drop-outs, dismissals, withdrawals, and alumni of undergraduate and graduate programs;
- Create and maintain up-to-date and accurate information on student admission, placement, registration, academic performance, retention, attrition and graduation based on types, programs and modes of delivery;
- Ensure that optimum use is made of classrooms, lecture halls and laboratories and maintain accurate records of such utilizations;
- Prepare and issue the Academic Calendar, University Catalogue(s) and admission prospectus and student handbooks of the University on a regular basis;
- Issue transcripts, degrees, diplomas and certificates;
- Be responsible for the custody of the Common Seal of the University;
- Establish links with University registrar offices in and outside Ethiopia;
- Support, coordinate and oversee the registrar units of the University;
- Without prejudice to the Proclamation, and upon approval of the President and Vice Presidents, consult with the Ministry of Education on intake capacity, admission, and set university-wide general criteria for admission as per the decision of the senate and its committee;
- Oversee the colleges/faculties/schools intake;
- Prepare the list of candidates approved by the AUC and the Senate eligible for the award of degrees, diplomas, and certificates;
- Oversee all admissions of students from foreign schools are conducted as per the rules and regulations of the University;
- Manage all finance related issues of the Office;
- Perform such other tasks as assigned by the V/President for Academic Affairs.